When initiating a project, it is important to make decisions on how that project will be structured, who will perform the actions required on contract, what type of contract will be procured, how the CDRLs will be defined, and what the cost and schedule look like. Because getting this type of information together often requires an inefficient workflow through various people and departments, pursuing business process automation software that can facilitate the workflow of project and contract package creation can create dramatic efficiencies for the project manager.

The Purchase Request Tracking System is a SharePoint based application for business process automation designed to streamline the financial application process by utilizing the benefits of employee collaboration in the fields of information and document management. In conjunction, PR Tracker creates a centralized source for budget tracking and distribution at all levels of an organization. This collective set of information allows for a comprehensive view of all active and proposed funding lines, and establishes a standardized form of funding management.

By facilitating the process of moving a project from planning stages to package creation and package submission, PR Tracker offers great insight and detailed metrics into your existing business process. Additionally, by providing a shared collaboration space for all documents and contract package status updates that can be accessed from anywhere, PR Tracker can help your project by:

• Automatically Generating Checklists - Depending on the type of contract affiliated with your project, PR Tracker automatically generates a checklist of required documentation and information you’ll need to submit your package.
• Emailing You At a Bottleneck – If a package is stalled due to the need for additional information from someone else, PR Tracker makes it easy to notify that person that a specific package is waiting on their input.
• Tracking Status At-a-Glance – By prominently displaying the package status in a Chevron-style process diagram, PR Tracker gives a clear indication of how far your package has come and what steps remain to get it awarded.