Diminishing Manufacturing Sources and Material Shortages (DMSMS)

Overview

Diminishing Manufacturing Sources and Material Shortages (DMSMS) is the loss, or impending loss, of manufacturers or suppliers of items, raw materials or software. DMSMS-generated shortages in the ongoing production capability or life-cycle support of a weapon system or shortages in any training, support or test equipment already in the field can endanger mission effectiveness. While DMSMS issues can be caused by many factors, their occurrence is inevitable.

Role of the PM and SE

The PM, the PSM, and Systems Engineer should develop a technology management strategy for maintaining insight into technology trends and internal product changes by the manufacturer, and testing the effects of those changes on the system when necessary. This insight into technology trends could potentially:

• Result in seamless upgrade paths for technologies and system elements.
• Provide a timetable for replacing system elements even if they are not obsolete.

The PM, Product Support Manager (PSM), and Systems Engineer should incorporate the technology management strategy into design activities and ensure the program???s intellectual property strategy attains the appropriate technical data (e.g., indentured bills of material or parts lists) as best practices to reduce DMSMS cost and readiness impacts throughout the life cycle.

A DMSMS resilient design both delays the occurrence of DMSMS issues and increases the likelihood of low-cost resolutions being available. The Systems Engineer should be aware of and consider DMSMS resilience during system design. Following are several practices that the program should consider to promote DMSMS resilience:

• Avoid selecting technology and components that are near the end of their functional life.
• During the design process, proactively assess the risk of parts obsolescence while selecting parts.
• When feasible, use a Modular Open Systems Approach (MOSA) to enable technology insertion/refreshment more easily than with design-specific approaches.
• Proactively monitor supplier bases to prevent designing in obsolescence; participate in cooperative reporting forums, such as the Government-Industry Data Exchange Program (GIDEP), to reduce or eliminate expenditures of resources by sharing technical information essential during research, design, development, production and operational phases of the life cycle of systems, facilities and equipment.
• Proactively monitor potential availability problems to resolve them before they cause an impact in performance readiness or spending.

In addition, by using MIL-STD-3018 (Parts Management), the program can enhance the reliability of the system and mitigate part obsolescence due to DMSMS.

A useful resource for additional guidance is SD-22 (Diminishing Manufacturing Sources and Material Shortages (DMSMS) Guidebook).

Products and Tasks

Product	Tasks
10-8-1: Document diminishing manufacturing sources and material shortages (DMSMS) management plan	Identify requirements for management and oversight of diminishing manufacturing sources and material shortages (DMSMS) in accordance with current guidance. Review system design documentation for components presenting a risk of obsolescence. Identify potential obsolescence components to the decision maker. Develop a technology management strategy to monitor and report component availability problems. Document component identification and technology management strategy in the program???s DMSMS management plan.
10-8-2: Incorporate DMSMS in system specifications	Identify diminishing manufacturing sources and material shortages (DMSMS) requirements in accordance with current guidance and the program???s DMSMS plan. Identify and establish design requirements considering DMSMS. Identify open systems architecture (OSA) features to enable technology insertion / refreshment. Develop verification and validation test requirements. Document DMSMS and OSA features in system specifications.

Source: AWQI eWorkbook

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Resources

Key terms

• Demilitarization (DEMIL)
• Diminishing Manufacturing Sources and Material Shortages
• DoD Precious Metals Recovery Program
• Government-Industry Data Exchange Program (GIDEP)
• Modular Open System Approach (MOSA)
• Obsolescence Management
• Open Architecture
• Open Standards
• Open System
• Open Systems Acquisition of Weapons Systems
• Open Systems Architecture (OSA)
• Parts Management

Source:
DAU Glossary
DAU ACQuipedia

Policy and Guidance

• Systems Engineering (SE) Guidebook, Section 5.8 Diminishing Manufacturing Sources and Material Shortages
• DoDI 4140.01, Supply Chain Material Management Policy
• DoDM 4140.01M, Volume 3, DoD Supply Chain Materiel Management Procedures: Materiel Sourcing
• DoDI 4245.15, Diminishing Manufacturing Sources and Material Shortages
• DoDM 4245.15M, Management of Diminishing Manufacturing Sources and Material Shortages
• DoDI 5000.91, Product Support Management for the Adaptive Acquisition Framework, Section 4.11.f. DMSMS
• DoD Systems Engineering Plan (SEP) Outline, Section 3.2.9 Technology Insertion and Refresh
• SD-19, Parts Management Guide
• SD-22 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Guidebook
• SD-26, DMSMS Contract Language Guidebook
• MIL-STD-3018, Parts Management

DAU Training Courses

• ETM 1050 Design Considerations Fundamentals, Lesson 8 Diminishing Manufacturing Sources and Material Shortages
• LOG 0440, Supply Chain Resiliency Fundamentals
• LOG 0630, Introduction to Parts Management
• LOG 0640, Diminishing Manufacturing Sources and Material Shortages (DMSMS): What the PM Needs to Do and Why
• LOG 0650, Diminishing Manufacturing Sources and Material Shortages (DMSMS) Fundamentals
• LOG 0660, Diminishing Manufacturing Sources and Material Shortages (DMSMS) Executive Overview
• LOG 0670, Diminishing Manufacturing Sources and Material Shortages (DMSMS) Basic Component Research
• CLE 019, Modular Open Systems Approach (MOSA)
• CLE 028, Market Research for Engineering and Technical Personnel
• SysML Cameo: DMSMS Design Consideration Guided Project

Media

• DMSMS media playlist

DAU Communities of Practice

• DMSMS Knowledge Sharing Portal
• Modular Open Systems Approach (MOSA)
• Parts Management Knowledge Sharing Portal