Defense Contract Management Agency (DCMA) Notice of Completion (NOC) Checklist Job Aid

Introduction

In situations where neither a Department of Defense (DoD) Form 250 or Standard Form (SF) 1449 are not required, a NOC must be used and verified. Verification must be obtained from sources consistent with contract terms and conditions.

Purpose

This Job Aid is a step by step guide that walks you through the tasks you will perform while closing out a contract that requires a NOC. This checklist will assist you to ensure NOCs are completed correctly and used when required.

Instructions

The checklist is designed as a step-by-step process to follow the procedures on documenting all recommended actions taken by United States Government (USG) personnel when completing a NOC. Each NOC field in the checklist provides the action you should take to complete the field entry, whether the entry is required, a space to check-off each item when they are completed, and instructions/notes about each field that you should take into consideration. Click here to view a redacted NOC that can be used as an aid.

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Checklist

Defense Contract Management Agency (DCMA) Notice of Completion (NOC) Checklist

Step NOC Field Action Required Entry *Instructions/Notes
1. PIIN/SPIIN Enter the Contract number Yes
  • Procurement Instrument Identification Number (PIIN)
  • Supplementary Procurement Instrument Identification Number (SPIIN)
2. Shipment Number Enter the Shipment Number Yes
  • YYY is the only shipment number prefix used
3. CLIN Enter the CLIN Yes
  • Contract Line Item Number (CLIN)
4. Purchase Unit Enter the Purchase Unit Yes
  • In accordance with the contract for Supply Line Items and always LO (Lot) for Service Line Items
5. Procurement Quality Assurance Enter “S” Yes
  • Always enter an “S” (Constant Value)
6. Acceptance Site Enter “S” Yes
  • Always enter an “S” (Constant Value)
7. FOB Site Enter “Origin” Yes
  • Applies only to supply line items (Constant Value)
  • Free on Board (FOB)
8. Shipped To/Performed At ID Enter the Appropriate DoDAAC Yes
  • Department of Defense Activity Address Code (DoDAAC)
  • Use Admin Office DoDAAC on dummy line item 1423DD
  • Identifier (ID)
9. Shipment Date/Service Completion Date Enter the Shipment Date/Service Completion Date Yes
  • Date item was shipped or services are completed
10. Quantity Shipped Enter the Quantity Shipped Yes
  • Applies to Service Line Items only (Constant Value)
11. QA signed Date Enter the Shipment Date/Service Completion Date Yes
  • Same as the Shipment Date/Service Completion Date used for Item 9
  • Quality Assurance (QA)
12. Shipment Advice Code Enter an H Yes
  • *Applies to Supply Line Items Only (Constant Value)
13. GFM Enter the word No Yes
  • Always enter No (Constant Value)
  • Government Furnished Materials (GFM)
14. Mode of Shipment Enter % Yes
  • Applies only to supply line items
  • Always use a % sign (Constant Value)
15. Shipment Document Received Enter the Shipment Document Received Date Yes
  • Date received for processing
16. Service Description Enter “Service” Yes
  • Applies to Service Line Items Only (Constant Value)
17. Preparer’s Name Enter Preparer’s Name Yes
  • Name of the person completing the form

DCMA Disclaimer: COMPLETION OF THIS NOTICE DOES NOT SIGNIFY GOVERNMENT ACCEPTANCE

Comments:

ACO:
Date:
Contract Number: